As Quick as a Coffee Break: Insights on Service Retention

Mobile service can transform how dealerships address capacity issues, meet growing customer demand for convenience, and ultimately retain more customers. In a recent episode of the Retention Roadmap podcast, Curbee CEO and former Tesla Director of Global Customer/Ownership Experience Denise Leleux shared key insights on how to implement mobile service successfully.

One example? The “Coffee Test” that sparked mobile service innovation at Tesla.

The “Coffee Test” Approach

The “Coffee Test” started with a simple challenge: complete a service visit in the time it takes a customer to finish a cup of coffee. Denise Leleux’s team at Tesla used this idea to figure out faster, more convenient ways to handle routine maintenance without the need for a full-size lift. The big insight? Most jobs didn’t need a lift at all—they could be done anywhere.

When the team brought this to CEO Elon Musk, he pushed them to rethink the entire process. That led to creating a mobile service program that brought Tesla technicians right to the customer’s driveway or office. What started as a quick fix for Model 3 owners ended up being a hit across all models, thanks to the time-saving convenience it offered.

Leleux’s experience showed that it’s not just about doing things faster—it’s about making service so easy and enjoyable that customers wouldn’t want it any other way.

The takeaway

Design your service experiences around maximum convenience. Aim to complete routine maintenance in a short, defined time—like a coffee break—by simplifying processes, using mobile service options, and eliminating unnecessary steps or equipment.

Let’s take a deeper look at how mobile service might help your dealership.

Why Consider Investing in Mobile Service?

Getting mobile service right is huge for dealerships looking to stay competitive and boost retention. As consumers increasingly prioritize convenience, mobile service offers a way to meet expectations while reducing capacity issues at traditional service centers.

• Meets growing consumer demand for convenience: Customers expect more flexible service options that fit into their busy lives.
• Addresses service center capacity issues: Mobile service helps alleviate long wait times and limited service bay availability.
• Retains post-warranty customers: Helps retain customers who might otherwise go to third-party providers for maintenance.
• Enhances customer satisfaction: Brings services directly to the customer, increasing loyalty and repeat business. (Read more: tips for improving customer satisfaction)
• Unlocks new revenue streams: Offers additional opportunities for profit without costly physical expansions.

Who Benefits from Mobile Service? Ideal Dealership Candidates

Mobile service is best suited for dealerships that face specific operational and strategic challenges.

You’ll get more out of mobile service if you’re facing:

• Service bay backlogs: Dealerships struggling to meet service demand due to limited space.
• High post-warranty defection: Those losing customers once warranties expire.
• Lack of physical expansion capacity: Dealerships unable to add more bays due to space or budget constraints.

The main success factors of mobile service

• Creative leadership: You should have a willingness to innovate, get outside the box to unblock obstacles.
• Using targeted approaches: Expanding mobile service for specific segments (e.g., fleet customers) or underserved regions.
• Strategic differentiation: Offering unique benefits that set them apart from competitors.

These dealerships can gain a competitive edge by meeting customers where they are—literally.

Luxury vs. Non-Luxury Dealerships: Customer Expectations Vary

The success of a mobile service program isn’t defined by the dealership’s brand—it’s driven by how well it aligns with customer expectations. Luxury and non-luxury dealerships need to approach mobile service with unique strategies.

Luxury customers expect “built-in” convenience

Many luxury dealerships bundle mobile service into packages or subscriptions, presenting it as an added value for high-end buyers.

Pricing sensitivity differs

Non-luxury customers may be more sensitive to convenience fees, so dealerships should consider parity pricing or modest premiums to drive adoption.

Creative service offerings help either way

Both segments can enhance their service menus with diagnostic services, routine maintenance, and specialized offerings like fleet servicing or “first oil change” perks to keep customers engaged and build loyalty.

Get Your Tech Right to Make Mobile Service Work for You

Setting up a mobile service program involves more than just dispatching technicians. The right technology and efficient processes are critical to profitability and customer satisfaction.

Optimize your scheduling approach

Unlike traditional service bays, mobile service demands route density and time-efficient bookings. Consider using 3-4 hour windows instead of strict appointment slots to maximize technician availability.

Integrate it with your DMS

Integrating mobile service with dealership management systems (e.g., Techian, CDK) ensures seamless scheduling, parts tracking, and updates for customers.

Use customer-centric communication tools

Implement systems that offer real-time updates and accurate arrival times to keep customers informed and engaged.

Automate for efficiency

Automate parts ordering and kitting processes the night before to ensure vans are fully equipped, minimizing delays and maximizing appointment throughput.

Service Offerings and Scalability

Rolling out a mobile service program requires strategic scaling. Start with a narrow set of services and expand as demand and operational expertise grow.

1. Start with high-demand, low-complexity services: Begin with tire rotations, oil changes, and routine inspections to test the waters.
2. Expand to diagnostics and recalls: Once operations are running smoothly, add more complex offerings like diagnostics, warranty work, and recalls to capture a broader customer base.
3. Fleet service opportunities: Fleets can significantly boost mobile service profitability. These customers need regular, predictable maintenance and are ideal for scaling operations.
4. Measure and optimize: Track the number of daily appointments per van and aim for at least 5-7 jobs to achieve profitability. Refine routes and offerings as you gain customer insights.

Mobile service can be a powerful tool for retaining customers by addressing one of the biggest drivers of defection—long wait times for appointments. Leleux’s team found that if customers can’t get in within two days, they’re more likely to go somewhere else, which validates DriveSure’s findings in our 2023 Dealership Service Retention Report.

Mobile service solves this by boosting capacity and delivering the ultimate convenience—right to their driveway. When dealerships get this right, they create “wow” experiences that keep customers coming back. If your dealership is looking to launch a mobile service program with the right tools, tech, and guidance, you may want to check out Curbee.

To learn more about the factors that cause your dealership customers to go elsewhere for service, read DriveSure’s Dealership Service Retention Report.

Listen to the full Retention Roadmap episode with Denise Leleux.